How to use Google Docs/Sheets/Slides offline

Google Docs is a free, web-based application (read solution) for creating and collaborating on text documents, presentations, document sheets and more. Google Docs, Sheets and Slides are also collectively referred to as G-Suite when provided as a service to any organization. This post will show you how to make the maximum use of Google Docs services by accessing and even editing them offline.

NOTE: You can’t use Google Docs offline services in any browser other than Google Chrome. Also, if you have an organizational account, it can only work if your account administrator has enabled offline access to your account.

What issues or doubts this post resolves:

  • How to use Google Docs offline
  • How to use Google Sheets offline
  • How to use Google Slides offline
  • How to use G-Suite Apps offline

Steps to Follow:

  • Go to https://drive.google.com/ and click on Go to Google Drive to sign in using your Google Account Email-ID.
  • If you already have a Google account logged in, you will directly be redirected to your Google Drive.
  • If you don’t have a Google account, click on Create account to create a Google account.
  • After you log into Google Drive, you’ll be greeted with Drive Homepage shown below.
  • Click on the  icon to open the settings pop-menu and click on Settings from the menu as shown below.
  • This will open up the Settings for your Google Drive as shown below
  • Click on the tick-box next to the Offline option in the settings page as shown in image below
  • Voilà ! You are now ready to use Google Docs offline! The changes you make in offline mode will be synced to the online version of Drive when your computer gets online. So, go ahead, enjoy the freedom from licensing issues and enjoy anywhere, anytime access to your documents, presentations, and sheets.
  • Whenever you are accessing or editing documents, sheets or slides offline, it’s header will look like below, the document name would be accompanied by a unique offline status symbol:

Tips and Tricks for Google Docs, Sheets and Slides:

  • Install Office Editing for Docs, Sheets and Slides extension for editing and viewing Microsoft Office (Word, Excel and other apps) documents in Google Docs(only for Chrome)
  • Make any important document, sheet or slide(presentation) available offline.
    • In Google Docs’ or Slides or Sheets homepage, click on the  button to open up the options menu for a particular document and then enable the Available Offline option slider to make your document available offline